A career that's life-changing
Administrative Officer
£17,000 Pro Rata - 20 hours a week, flexible working week over 3/4 days to accommodate work / life balance.
Interviews will take place w/c 23rd September 2019
How Action for Children works
Action for Children does what's right, does what's needed and does what works for children across the UK. Every year, our team changes the lives of 370,000 children, young people and their families - but for every child who needs help to get help, there's plenty more to do. That's where you come in.
The role
This superb opportunity will support a range of services within Lothian & Borders Cluster including services in Haddington, Galashiels, Edinburgh & West Lothian. The role will involve delivering an effective, efficient, administrative service that is flexible to meet the needs of 5 operational teams to enable the service to achieve agreed service objectives. The successful post holder will be based in our Haddington location, within New Horizons, which provides supported accommodation to young homeless people. The sucessful applicant will be required to travel to Galashiels and Livingston on occasions.
The difference
You'll significantly improve young people's lives:
- By providing a range of administrative and front of house services utilising organisational policies, procedures and digital systems.
- By organising and progressing the full range of activities associated with the management of business meetings
- By providing written, verbal and e-correspondence, in collaboration with management and operational colleagues, ensuring prompt, courteous and appropriate responses.
- By undertaking desktop research on behalf of colleagues and management to inform responses to correspondence received or to enable the completion of specific reports.
- By producing presentations, written and financial reports for management, including formatting of information and data, which is consistent with organisational and regulatory standards
- By maintaining and supporting the development of management information systems to enable the extraction, tracking and presentation of accurate data.
- By being responsible for the quality, accuracy and timeliness of data inputted and contribute to and implement approaches to improve the quality of data.
The person
You'll need:
- Strong team player
- Excellent communication skills, and an ability to communicate in a clear and professional manner.
- Flexible and adaptable approach with the ability to deal with changing priorities and complete tasks within required timescales.
- Sound IT skills with demonstrated competence in Word and Excel packages.
- A willingness to undertake organisational training to be able to perform duties on a range of E-Systems and computer software
- Experience of providing a confidential, professional service and to work flexibly to meet the demands of the role.
- Previous experience and competence of financial systems including but not limited to raising invoices, purchase orders and petty cash.
- Previous experience of an office based environment or SVQ2 in a relevant qualification
- Good verbal and written skills
- Ability to prioritise and delegate tasks to ensure work is completed within set timescales
- The rewards
- Minimum 29 days' holiday (pro rata)
- Flexible working, including maternity, paternity and adoption packages
- Season ticket travel loans
- Company pension scheme
- Discounts at major high street retailers.
Plus, there's a lot more besides.
This is a fantastic opportunity to make a real difference to vulnerable children's lives and to build a fulfilling and meaningful career with a leading UK children's charity.
Action for Children is committed to safer recruitment practices, designed to protect the welfare of the children and young people using our services.
If you meet all the criteria and would like to proceed with your application, you'll be redirected to an application form on our website which should only take around 5 minutes to complete. Please have your CV handy to upload. As this job involves working around children, there are some specific questions we need to ask you as part of your application process. Thanks for taking the time to apply and we wish you the best of luck!
Apply now. For more information on this role, please call Collette Fraser on 07741 736739 or email her on collette.fraser@actionforchildren.org.uk
Guidant is acting as an Employment Agency in relation to this vacancy.
