Assistant Company Secretary

Location City of London
Job Type Contract
Salary £200.00 - £300.00 per day
Reference GG/JM30_1580314716
Duration <6 months

OVERVIEW:

We are recruiting for an Assistant Company Secretary for our client based in Farringdon, City of London.

This is a full time, <6 month contract with possibility extension.

JOB PURPOSE:

To provide efficient and professional company secretarial support across all of the Company Secretarial Department's activities, including in driving good governance across the Group.

PRINCIPAL ACCOUNTABILITIES:

  • To implement and monitor compliance with global best practice policies and procedures
  • Working with the Senior Assistant Company secretary, to ensure that appropriate governance and statutory compliance is maintained with a particular focus on overseas subsidiaries, including through:
    • Developing and building strong collaborative relationships with the overseas contact network
    • Advising colleagues on company law and governance best practice
    • Providing support for routine governance approvals, such as annual accounts and board changes
    • Ensuring the department's records are kept up to date
    • Supporting an annual health check of all overseas entities
    • Assisting with annual review of subsidiary board composition (recommending changes where necessary)
    • Assisting with the roll-out of a global director's duties programme.
  • To act as Secretary to certain executive committees within the Corporate Governance Framework, working with the Committee Chairs to agree agendas, issuing papers and minuting meetings
  • To oversee the UK subsidiary Annual Accounts review and approval process
  • Assisting with corporate restructurings and M&A transactions
  • To support the Legal Entity Rationalisation programme in order to reduce the number of legal entities in the Group, ensuring the structure is fit for purpose
  • To assist with AGM preparation
  • To contribute to the Annual Report and Accounts process, including drafting certain sections of the Governance Report and Director's Report
  • To assist with dividend management, including the timetable and shareholder documents.
  • To respond to and resolve shareholder queries, including through working with the share registrar.
  • To support adherence to best practice corporate governance, particularly in relation to the UK Corporate Governance
  • To assist with the maintenance of the corporate governance framework, including terms of reference and company secretarial policy
  • To assist with the ongoing maintenance of project confidential lists and manage permission to deal requests
  • Drafting and assisting with RNS announcements and FCA filings

SCOPE:

  • Work collaboratively within the department and with overseas
  • Require a collaborative approach with other Group functions, including Legal, Ethics & Compliance, Accounts, Treasury, Tax, EHS, Risk and Internal Audit, HR and the Sectors
  • Contribute to the development of the department as a recognised centre of excellence in governance across the Group
  • Manage some external relationships, with a strong focus on ensuring consistently high service
  • Have a working relationship with Board and GMC members

CANDIDATE SPECIFICATION:

  • ICSA qualified
  • Previous experience of working in an international environment with overseas subsidiaries
  • Experience of working across multiple business units simultaneously
  • A good understanding of current legislative, regulatory and best practice requirements
  • Educated to degree level or equivalent
  • Good working knowledge of Blueprint software (or similar)
  • Good working knowledge of Diligent Boards (or similar)

Guidant is acting as an Employment Business in relation to this vacancy.