OVERVIEW:

We are recruiting for an Assistant Company Secretary for our client based in Farringdon, City of London.

This is a full time, <6 month contract with possibility extension.

JOB PURPOSE:

To provide efficient and professional company secretarial support across all of the Company Secretarial Department's activities, including in driving good governance across the Group.

PRINCIPAL ACCOUNTABILITIES:

To implement and monitor compliance with global best practice policies and procedures
Working with the Senior Assistant Company secretary, to ensure that appropriate governance and statutory compliance is maintained with a particular focus on overseas subsidiaries, including through:

Developing and building strong collaborative relationships with the overseas contact network
Advising colleagues on company law and governance best practice
Providing support for routine governance approvals, such as annual accounts and board changes
Ensuring the department's records are kept up to date
Supporting an annual health check of all overseas entities
Assisting with annual review of subsidiary board composition (recommending changes where necessary)
Assisting with the roll-out of a global director's duties programme.

To act as Secretary to certain executive committees within the Corporate Governance Framework, working with the Committee Chairs to agree agendas, issuing papers and minuting meetings
To oversee the UK subsidiary Annual Accounts review and approval process
Assisting with corporate restructurings and M&A transactions
To support the Legal Entity Rationalisation programme in order to reduce the number of legal entities in the Group, ensuring the structure is fit for purpose
To assist with AGM preparation
To contribute to the Annual Report and Accounts process, including drafting certain sections of the Governance Report and Director's Report
To assist with dividend management, including the timetable and shareholder documents.
To respond to and resolve shareholder queries, including through working with the share registrar.
To support adherence to best practice corporate governance, particularly in relation to the UK Corporate Governance
To assist with the maintenance of the corporate governance framework, including terms of reference and company secretarial policy
To assist with the ongoing maintenance of project confidential lists and manage permission to deal requests
Drafting and assisting with RNS announcements and FCA filings

SCOPE:

Work collaboratively within the department and with overseas
Require a collaborative approach with other Group functions, including Legal, Ethics & Compliance, Accounts, Treasury, Tax, EHS, Risk and Internal Audit, HR and the Sectors
Contribute to the development of the department as a recognised centre of excellence in governance across the Group
Manage some external relationships, with a strong focus on ensuring consistently high service
Have a working relationship with Board and GMC members

CANDIDATE SPECIFICATION:

ICSA qualified
Previous experience of working in an international environment with overseas subsidiaries
Experience of working across multiple business units simultaneously
A good understanding of current legislative, regulatory and best practice requirements
Educated to degree level or equivalent
Good working knowledge of Blueprint software (or similar)
Good working knowledge of Diligent Boards (or similar)

Guidant is acting as an Employment Business in relation to this vacancy.