Contract Specialist

Location
Job Type Permanent
Salary
Reference P66-CS-CA

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Description

The Contract Specialist is responsible for the development and fulfilment of Procurement Contract requirements for assigned Phillips 66 business areas at the San Francisco Refinery located at 1380 San Pablo Ave., Rodeo, CA 94572. The role will execute the sourcing and contracting of goods and/or services on behalf of refinery accounting for $100MM+ in annual spend. This also includes the execution, operationalization, and life-cycle management of sourcing and contracting strategies while ensuring alignment with applicable Category Management strategies.

The following is a summary of key accountabilities for this position:

  • Execute day-to-day procurement activities in support of the Refinery.

  • Support the implementation, adoption, and compliance of Contracting Standards & Procedures.

  • Drive continuous improvement efforts to enhance and streamline contracting processes.

  • Manage designated categories effectively and efficiently with high stakeholder engagement.

Position Requirements:

Individual Contributor

  • Interfaces with Corporate Category Management to drive alignment on category and contracting strategies and requirements.

  • Contributes to Procurement goals & objectives by executing appropriate commercial strategies.

  • Provides expertise necessary for development, maintenance, and continuous improvement of contracting management processes.

  • Develops strong results-based networks with key business leaders to facilitate sharing information, best practices, and lessons learned.

  • Complies with relevant policies and key procedures to minimizes risks and cost exposure.

Procurement Responsibilities

  • Executes the contracting processes (i.e. contract strategies and development, sourcing, contracting, and supplier management).

  • Develops sound, fit for purpose contracts of the highest standard, and to the schedule requirements of the business.

  • Complies with Procurement Policy, Internal Control Standards, and Contracting Standards and Key Procedures.

  • Supports continuous improvement efforts to streamline contract management processes and attain the highest level of customer service.

  • Supports the development and continuous improvement of standard contracting templates and contract clauses.

  • Strives to achieve in all aspects of contracts excellence; planning, solicitation, development, negotiation, execution and operationalization.

  • Applies knowledge of commercial contract law and P66 guidelines, practices, and requirements to develop appropriate terms and conditions.

  • Implements new contracts, uploads contracts into the Phillips 66 Global Contracts Management System (Ariba) and ensures effective transition of contract terms to business stakeholders.

  • Supports implementation of contracts and OLAs (where applicable) in Ariba or SAP

  • Develops master agreements, contract service call-offs, amendments, and contract addendums.

  • Maintains appropriate contract files in accordance with document retention policies and supports required audit activities.

  • Drives formal RFx (requests for information, proposals or quotes) through Ariba; performs pre-bid / pre-award meetings; analyzes suitability of bids dependent on time constraints, cost, safety and quality assurance; prepares bid evaluations and seeks appropriate approvals of awards.

  • Supports consultation regarding post-award contract disputes.

  • Leverages best practices to enable new approaches to Contracts processes.

  • Manages stakeholder communications regarding Contracts process changes.

  • Resolves contract issues (pricing, quality, timing, claims, liens, etc.) associated with purchase agreements and deliverables, as required.

  • Works with Legal to ensure compliance with all P66 requirements and legal statutes.

Basic Skills/Requirements:

  • Legally authorized to work in the job posting country

  • Bachelor’s degree

  • 5-10+ years of business or engineering work experience

  • Experience with sourcing, negotiations, and contracting

Preferred Skills/Requirements:

  • Master’s degree

  • 5+ years of procurement experience in the energy industry

  • Experience leading multiple Procurement initiatives concurrently across sourcing, contracting, materials management, and Procure-To-Pay (P2P)

  • Advanced understanding of the California Labor Market with experience managing Routine Maintenance, Capital, and Turnaround contracts

  • Advanced working knowledge of category management, strategic sourcing, contracting, supplier management, and spend analytics

  • Proficient in Microsoft Office, PowerPoint, SAP, Ariba, and other procurement technologies

  • Ability to interface across functions and with key stakeholders in a matrixed organization

  • Strong analytical, written, verbal, and interpersonal communication skills with ability to negotiate and influence critical decisions