Contractor Signing-In Co-ordinator
Location: WF1 4DG
Duration: 3 Months
Hours: 37.50/Week
General Overview:
⦁ Primary function of the role is to support in the signing in/out of contractors across a busy Healthcare facility. The position involves a variety of administration and coordination responsibilities including contractor management.
⦁ Ensuring that local queries are resolved quickly and efficiently or, escalated to the appropriate service supervisors/managers as appropriate.
Impact:
⦁ Role is essential to ensure that all contractors are signing in, escalating any identified issues for prompt action.
Complexity:
⦁ Assist with the coordination of all third-party activities on sites ensuring safe methods of working, permits to work, etc are issued.
* To build and maintain an effective and supportive working relationship with internal and external stakeholders.
* To understand and apply all contractual requirements as appropriate.
* To own, maintain and update the site CAFM system in relation to all planned and reactive tasks under their control.
* To ensure all maintenance activities are carried out against the planned schedule.
* Regular reporting on service delivery, equipment and personnel performance, subcontractors.
* Maintain accurate records, data, and reports in line with policy and compliance requirements, ensuring all confidential material is adequately secured.
* Assist the Planning & Coordination Team Leader in maintaining and managing labour sickness in accordance with company policy.
* Services being delivered are in full compliance of Health, Safety and Environmental Regulations.
* Promote a culture of customer service and the meeting of Client's values.
* Provide training and coaching support to others where required within their current role.
* To carry out other duties within agreed competencies
Qualifications or Required Experience:
* Operational experience of Computer Aided Facilities Management systems (Maximo) is essential for this role.
* Good working knowledge of the Microsoft suite of IT, Word, Excel etc.
* Good attention to detail and an ability to prioritise work effectively.
* Experience in managing subcontractor setting to work processes when signing onto and off site.
* Experience of working in a customer focused environment.
* Good communication and interpersonal skills
* Good written and verbal communication skills
* Ability to manipulate and analyse large amounts of data
* Willingness and aptitude to acquire new skills
* Experience of working in a healthcare environment is beneficial but not essential.
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
