Guidat are currently looking for an Executive Secretary/Personal Assistant to act as personal assistant to the Borough Secretary and Monitoring Officer in all matters relating to the effective management of his/her work.
Provide comprehensive secretarial (including legal secretarial) and administrative service ensuring discretion, diplomacy and the highest level of confidentiality at all times.

Main Tasks

Provide a positive and professional Personal Assistant service to the Borough Secretary and Monitoring Officer including administrative support, minute taking, prioritise and action all correspondence on a daily basis and monitor actions taken.

Ensure that the diary and the schedule of the Borough Secretary and Monitoring Officer is co-ordinated and maintained, and that all of the relevant papers are obtained from appropriate sources, and are made available to the Borough Secretary and Monitoring Officer in advance of such meetings.

Administer and service relevant meetings with keeping minutes and maintaining a full monitoring service for outstanding actions, and communicate respective decisions/actions as appropriate.

Have excellent IT skills and provide and arrange appropriate document production services.

To type and prepare various legal documents, including contracts, leases, licences, instructions to counsel, summons, pleadings and engrossments.

If you feel you have the relevant skill set and would like to be considered for this position then please apply now by submitting a copy of your CV.

Guidant is acting as an Employment Business in relation to this vacancy.