Purpose of the Job

The post provides business and administrative support to individuals, teams or departments as appropriate.

Main Areas of Responsibility

Duties may involve a combination of the following tasks:

• Utilise software packages such as Microsoft Office, and preparation of letters and documentation according to local procedures and statutory/ legal requirements
• Update and manage computer databases and spreadsheets, provide reports and assist in compiling information such as statutory returns, manage and track expenditure
• Provide professional support to Senior Officers and Managers dealing with confidential and sensitive matters, answer telephone calls and provide information as a first point of contact
• Undertake a range of administrative duties such as note and minute taking, filing, faxing, scanning and photocopying and deal with all general matters including cash handling, correspondence, invoices and timesheets according to local procedures
• Manage team commitments avoiding scheduling conflicts and arrange meetings and training courses, venues, agendas
• Supervise workload of Assistant Support Officer, providing cover in absence g. reception and visitor management.

The duties and responsibilities listed above describe the post as it is at present. The post holder is expected to accept any reasonable alterations that may from time to time be necessary.

Person Specification

• Although there are no specific qualifications required for these roles previous experience in service delivery or a business-related qualification would be beneficial
• You will be a competent administrator with experience of using Microsoft Office who is confident to be the first point of contact for Managers and possess excellent customer care skills
• You will be self-motivated, professional and approachable providing excellent team support and best practice at all times
• You must be willing to undertake a variety of administrative tasks, operating within departmental policies and procedures.

Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.