The Area Facilities Manager will support the Technical Services Manager & Service Delivery Manager in the creation, monitoring and advancement of key facilities related policies and company Health & Safety Arrangements. Being actively involved in the population of site documentation and acting as a liaison between sites, contractors and the Technical Services Manager on key issues, the role will be key to improving service delivery to our building teams and members. The role will also encompass various building surveys and audits to ensure site and contractor compliance with government legislation and TOG FM standards. Where required the Area Facilities Manager will provide support to the Health & Safety manager, this will include assistance with projects and management of risk assessment actions.

In addition to the above the role will involve some levels of basic administrative tasks, as well as assistance with some ad-hoc project-based works on the portfolios various building services upgrades.

This will be a development role, growing in maturity through practical and theoretical training. The candidate will be enthusiastic and willing to learn about facilities management and building services

What you can expect as our Area Facilities Manager

Be the first point of escalation for the building teams for reactive tickets
Liaise with helpdesk on outstanding issues, quoted works etc.
Liaise with Hard & Soft FM contractors on minor works requests
Arrange access with site teams for contractor visits including OOH works
Undertake site training and familiarisation for new building managers
Undertake site visits and escort sub-contractors where required
Coordinate insurance inspections with building managers and attend to assist where needed
Take risk assessment actions from FM portal into TOG action plan template and distribute to correct stakeholders
Ensure RA actions are closed out and keep FM portal up to date
Populate and monitor a new FM log book (Fire, H&S, Contractor Management
Keep site H&S folder up to date with newest versions of documents and archive outdated documents
Undertake site inventories and populate fire and emergency plans and isolation point drawings
Assist site with the knowledge of the fire and emergency plan
Monitor on-going building issues and assist FMs where possible
Undertake Quarterly FM building audits
Undertake quality assurance across the portfolio for both hard and soft services
Monitor performance framework and weekly KPI's on M&E contract
Raise PO's for works inline with approval chains

We'd love to hear from you if you've got

Knowledge of building services and their purpose
Knowledge of shared office space and co-working
Maintaining good all-round knowledge and experience of Facilities Management including quality
management, legal compliance, environmental policies, and general duty of care
Proficient with Microsoft Office and Excel.
Experience of working in a shared working environment
Experience of training, influencing, and negotiating with staff at all levels to implement change and promote positive outcomes
Health and Safety experience

Get in touch with us to learn more about this vacancy's salary.

Guidant Global is acting as an Employment Agency on behalf of The Office Group in relation to this vacancy.