PA - Team Coordinator
£20 umbrella
£14.73 PAYE
Inside IR35
Mon - Fri 40 hours
Hybrid - Location Feltham
Contract 9 Month
Guidant Global have partnered with a leading organisation in their search for a PA / Team Coordinator. The PA will provide a fully comprehensive administration service to Directors and their team to enable successful delivery of priorities by ensuring targets are met, company processes are complied with, and budget delivered.
Principle accountabilities
Effectively and efficiently manage the Director's complex diary and inbox, recognising varying levels of urgency and the importance of different stakeholder groups, prioritising as appropriate.
Develop and maintain excellent working relationships with the offices of the Executive members, senior stakeholders, and other associated areas.
Prepare and take minutes, tracking actions on behalf of Director and their team members for the various steering committees and governance groups.
Support the Director and team in preparing document such as PowerPoint presentations, excel spreadsheets, organisation charts using Microsoft/Visio/other applications
Develop and maintain effective and efficient admin systems including document control, archiving and shared files. Continuous improvement approach for all duties and activities.
Raise and receipt Purchase Orders on behalf of the team. Be able to show others how to use the system and be conversant with the company policies as applicable.
Delegate work to the Team Administrators within the function and make sure workloads are distributed to support the function in delivering priorities.
As a super user, provide support to the team where required, including coaching others on how to use the system.
Proactively undertake other ad hoc activities to support the Director and team to deliver team objectives.
Qualifications
Proven track record of providing support to Director level in a fast paced and challenging environment
Proven ability to an excellent standard on business software applications (Microsoft word processing, presentation, and spreadsheet; internal applications; and other applications)
Ability to prioritise a demanding workload and changing deliverables
High level of customer focus and service
Excellent organisational skills and a proven ability to work under pressure to meet tight deadlines
Responsive to organisational changes and ability to adapt accordingly
Guidant Global is acting as an Employment Business in relation to this vacancy.
