PA - Team Coordinator

Location Hounslow
Job Type Contract
Salary £19 - £20 per hour + Umbrella
Reference PA08/06_1654707034
Duration 9 months

PA - Team Coordinator

£20 umbrella
£14.73 PAYE

Inside IR35

Mon - Fri 40 hours

Hybrid - Location Feltham

Contract 9 Month

Guidant Global have partnered with a leading organisation in their search for a PA / Team Coordinator. The PA will provide a fully comprehensive administration service to Directors and their team to enable successful delivery of priorities by ensuring targets are met, company processes are complied with, and budget delivered.

Principle accountabilities

Effectively and efficiently manage the Director's complex diary and inbox, recognising varying levels of urgency and the importance of different stakeholder groups, prioritising as appropriate.

Develop and maintain excellent working relationships with the offices of the Executive members, senior stakeholders, and other associated areas.

Prepare and take minutes, tracking actions on behalf of Director and their team members for the various steering committees and governance groups.

Support the Director and team in preparing document such as PowerPoint presentations, excel spreadsheets, organisation charts using Microsoft/Visio/other applications

Develop and maintain effective and efficient admin systems including document control, archiving and shared files. Continuous improvement approach for all duties and activities.

Raise and receipt Purchase Orders on behalf of the team. Be able to show others how to use the system and be conversant with the company policies as applicable.

Delegate work to the Team Administrators within the function and make sure workloads are distributed to support the function in delivering priorities.

As a super user, provide support to the team where required, including coaching others on how to use the system.

Proactively undertake other ad hoc activities to support the Director and team to deliver team objectives.

Qualifications

Proven track record of providing support to Director level in a fast paced and challenging environment

Proven ability to an excellent standard on business software applications (Microsoft word processing, presentation, and spreadsheet; internal applications; and other applications)

Ability to prioritise a demanding workload and changing deliverables

High level of customer focus and service

Excellent organisational skills and a proven ability to work under pressure to meet tight deadlines

Responsive to organisational changes and ability to adapt accordingly

Guidant Global is acting as an Employment Business in relation to this vacancy.