We are looking for a proactive, organised, and dynamic individual to assist the CFO/CTO by providing a comprehensive level of administrative and organisational support to ensure smooth and efficient running of day-to-day tasks; including (but not limited to) diary & inbox management, travel, meetings, projects, presentations etc.

This role will see you working independently, whilst also with a team of PAs and those within the Finance and Technology teams . You will get to learn the complex workings of a fast expanding business at an interesting period for The business

What you can expect as our PA

Co-ordinate & manage the fast-moving diary & agenda of both CFO/CTO , communicating changes quickly and efficiently to those involved, including collating and pre-circulating documents, organising meeting venues & zoom links when requested
Book & manage all travel arrangements for the CFO/CTO plus the wider Finance & Technology teams
Add/organise additional personal requirements e.g. appointments, collections, bill payments, travel etc.
Review and manage all email correspondence, categorise, prioritise and file in the appropriate manner
Handle the CFO/CTO's outgoing and incoming mail and ensuring that it is passed to the appropriate person, including organising couriers for important documents, responding on their behalf when necessary
Work closely with members of the Finance and Technology teams to ensure that the CFO/CTO are attending all necessary meetings and is prepared for the day/week/month ahead and aware of any changes/additional information
Monitor tasks of the CFO/CTO and ensure that work or specific action points are delivered to a specified deadline
Ensure that all annual reviews/probation reviews for teams are completed, and paperwork is filed with the People team in a timely manner
Managing SAP approval trays for CFO/CTO, ensuring all invoices are within budget or approved spend
Completing / tracking monthly expenses
Provide general administrative support including, preparing letters, formatting documents in word, filing documents efficiently and accurately, shredding confidential information and generally acting as effective conduit to the CFO/CTO
Meet and greet any guests, ensuring they're shown to the correct meeting room, offered refreshments, informed if CFO/CTO is running behind schedule
Ad hoc tasks throughout the week - always needing to be agile and flexible to see how the week pans out
Liaising with external suppliers on behalf of CFO/CTO
Dealing with confidential information and understanding how and when to use discretion
Organise team events as/when requested
Arranging weekly/monthly meetings for CFO/CTO and teams

We'd love to hear from you if you've got

Understanding of a property business desirable
Excellent communication skills
Confident working independently and as part of a team
Extensive experience of working as a PA to multiple directors
Excellent understanding of MS Office
Organised with a key eye for details
Ability to work to deadlines
Excellent written and verbal communication skills
Strong interpersonal skills and ability to build relationships across different departments
Able to take initiative when working independently

Get in touch to learn more about the vacancy and the salary

Guidant Global is acting as an Employment Agency on behalf of The Office Group in relation to this vacancy.