Personal Assistant

3 month contract

PAYE - £16-20PH

Royston - working from home and office - 50/50

You will provide a comprehensive, confidential and professional support service to the assigned Exco/Opco directors. You may also be required to support their function teams with complex meetings, conferences/events and complex travel/visa requests.

Reporting to the Executive PA, you will form part of a strong team of PAs collaborating and providing support amongst the team, including absence cover. Directed by the Executive PA, you will be prepared to "step outside the box" to undertake delegated projects and tasks supporting the CA Global Leadership Team.

Duties-

Proactively manage diaries, including scheduling meetings (face to face and conference calls) responding to meeting requests, resolving conflicts to ensure efficient use of time
Organise meetings and events which are held globally, including arranging all logistics such as IT, refreshments, pre-meeting preparation and post meeting clean-up and preparation and distribution of relevant documents (e.g. agenda)
Govern meeting documentation and materials, ensuring quality of inputs prior to meetings, supporting structured agendas, and, where required, produce and distribute minutes and post-meeting materials
Work closely with the other administrative team members to ensure a high quality, aligned administrative support function, providing a smooth and efficient office environment, promoting effective ways of working
Compile accurate, high quality external and internal correspondence, prepare reports and presentations
Maintain a high level of confidentiality
Conduct research for travel, ensuring itineraries are time efficient and cost effective. Arrange for relevant travel bookings and visa applications (where necessary), ensuring the senior team has all they need at the right place at the right time
Collate and make expense claims
Manage all incoming mail promptly including appropriate written responses within remit
Liaise with external clients as needed; schedule in conference calls, restaurant bookings, meeting clients and visitors
Planning, organising and managing events
Screen incoming telephone calls, taking the initiative when dealing with enquiries
Produce purchase orders and receive using Unify
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
Undertake projects and tasks delegated by the Executive PA.

Guidant Global is acting as an Employment Business in relation to this vacancy.