Main purpose of the job
- To provide administrative support to the Principal Giving team and its team members. This will include arranging meetings and minute taking, logistical support with events, dealing with correspondence.
- To carry out information gathering activities as required to support drafting of donor materials and preparing for meetings.
- To ensure full and timely record keeping on our CRM database
Main duties and responsibilities
- Draft correspondence on behalf of the Principal Giving team and our leadership.
- Assist with the organisation of tours, visits, and events for prospects and donors.
- Provide calendar coordination as needed for the team and individual team members.
- Coordinate with senior leadership's offices to negotiate their availability for donor visits and events and to ensure that all donor correspondence is sent from their offices in a timely manner that follows processes and procedures.
- Ensure full and timely records of all activity are kept on the database in adherence to set policies and procedures.
- Ensure supporter contact and relationship information on the database is full, tidy, and accurate.
- Attend cross-OVPA meetings on behalf of the team and report back on key points and actions.
- Carry out routine tasks related to the campaign, such as checking data, preparing emails, and recording actions on the database.
- Summarise and take responsibility for key action items from internal and external meetings.
- Carry out a range of information gathering activities as required to support drafting of talking points, preparing for meetings, or assembling proposals.
