Job Summary

Providing administration support across two busy Project Management Office (PMO) units of this world brand technical manufacturer

Working across the two teams will create a fast paced and flexible environment with a range of stakeholders including representatives of major client customers.

This role will require good administration skills along with effective time management and communication skills to meet the diverse needs of team members.

Job Profile

TIME MANAGEMENT

· Meeting room booking and support to on-site / off-site event & visits

· Coordination of the programme office calendar/diaries - governance and availability of Project Core Team members

DOCUMENT MANAGEMENT

· Receipt/ distribution of project files/ data, including support to new users

· Archiving of info/ records into the project repository, including support to new users

COMMUNICATIONS

· To prepare and issue PMO communications

· Meeting invitations to participants, visitor bookings etc.

OPERATIONAL SUPPORT

· Organising event catering arrangements

· Support at site to ensure successful preparation of meetings and participation of AIRBUS participants

· Support to Steering Board including action tracking etc

· Minutes of meetings and distribution

· Administrative support to PMO/project reporting as required

· Administrative support to resident end customers

· Focal point loading purchase requisition for the project and expediting approvals

· Other Support as required to ensure effective operation of the programme office

· Operation of a number of simple in-house IT systems will be taught

Skills/Experience Required

· It is envisaged the successful candidate will have several years' experience of similar work within a busy PMO

· Experience of the technical or construction sectors would be desirable - but not essential

· Strong computer admin skills are required with MS Office products including PowerPoint and Excel

The successful candidate will be required to apply for and receive a DBS certificate prior to commencement of the contract.

Free parking is provided for this role in a municipal car park located approximately fifteen minutes' walk from site.