Job Title : Receptionist (Administration)
Working Pattern: Mon to Fri
One of our global leader client in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, Clients provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. Clients' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations. Clients is a Bouygues group company.
Key Accountabilities:
The role consists of, but is not limited to, the following key activities:
- Greet and welcome visitors, clients and employees with a professional, helpful and friendly demeanour
- Answer incoming phone calls via Teams, screen and direct to the appropriate department/individual
- Perform general administrative duties and provide support across the office
- Issue access cards to staff/visitors as required and manage the access control system
- Maintain visitors and staff logs and ensure compliance with security procedures.
- Handle incoming mail and distribute to relevant department
- Preparation & handling of all outgoing post (including recorded or special delivery), maintaining and ordering supplies for the franking machine
- Booking couriers and arranging taxis for staff/board members/visitors as necessary
- Provide basic and accurate information in-person or via phone/email in a timely manner
- Manage meeting room calendars, liaising with staff about changes and guests
- Set up meeting rooms (providing refreshments and general housekeeping) and tidy up
- Manage the archiving process, with third party, including records storage, appropriate record-keeping, document retrieval and document destruction
- Ensure stationery and kitchen/catering supplies are ordered and maintained and replacement thereof, including printing paper supplies
- Emergency response procedures and ad-hoc responsibilities will be discussed in depth on successful selection for the vacant position
Requirements:
- Previous experience as a receptionist in a fast paced, demanding corporate environment (minimum 2 years)
- Professional, neat and smart appearance
- Enthusiastic and conscientious
- Outstanding administration skills
- Proficient in MS Office, particularly Outlook and Excel
- Personable with excellent communication skills
- Ability to multi-task
- Strong attention to detail
- Ability to meet deadlines
- Customer driven - targets work to meet and exceed customer needs
- Working with others - forms effective working relationships
- Flexibility and innovation in approach to work
What happens next?
Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps.
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
